Essex CareerHub - Terms & Conditions of Use 

The Essex CareerHub Job Board is provided by the University of Essex Employability & Careers Centre as a free service to enable employers to promote their opportunities to our students and graduates.

Please read the following terms and conditions of use and guidelines before placing an advertisement. The placement of an advert on the E&CC Essex CareerHub job board will be deemed acceptance of and agreement to these Terms & Conditions of use and guidelines.

The University of Essex Employability and Careers Centre only accepts instructions from Registered Companies and organisations on the following terms and conditions:

The E&CC has a duty to establish that organisations registering with Essex CareerHub are legitimate companies offering genuine work opportunities for our students and graduates; therefore we reserve the right to refuse to publish an opportunity should we be unable to obtain sufficient information from the advertiser to satisfy this requirement.

In addition the more information you can provide about the company and the opportunity the more applications you are likely to attract.

You should clearly detail the nature of the work offered and specify any necessary skills required; please include details about the terms of the employment, including the location of the work, proposed wages, and outline any other employee benefits. You should also state the number and distribution of hours to be worked. 

Employers must ensure that all advertisements are fully compliant with current employment legislation. This includes but is not limited to compliance with legislation against discrimination in employment on basis of protected characteristics. For example, it is against the law to discriminate against anyone because of:

  • age
  • being or becoming a transsexual person
  • being married or in a civil partnership
  • being pregnant or having a child
  • disability
  • race including colour, nationality, ethnic or national origin
  • religion, belief or lack of religion/belief
  • sex
  • sexual orientation

Further information on avoiding discrimination can be found here: https://www.gov.uk/employer-preventing-discrimination


The following types of opportunities cannot be advertised on Essex CareerHub:

  • vacancies that pay below the adult national minimum/living wage*
  • vacancies that pay commission only
  • vacancies that require an individual to be self-employed or freelance
  • vacancies where students are employed by a private individual or household i
  • vacancies where students would be required to work in an individual's home
  • vacancies where there is any form of cost, fee or payment required
  • unpaid vacancies (except for from UK registered charities offering genuine volunteering opportunities) or where there is genuine exemption from paying the national minimum wage/national living wage*
  • due to the diverse nature of our international student population, we reserve the right to refuse vacancies that encourage or promote activities such as gambling, smoking or alcohol consumption. 
  • international unpaid volunteering where participants are required to pay fees or raise funds
  • international opportunities that are unpaid or have upfront costs and fees.
  • The E&CC at the University of Essex asserts full editorial control over the vacancies submitted to Essex CareerHub and reserves the right to refuse to advertise a vacancy without providing a specific reason.

*Please note: There will be a delay in publication of your vacancy if no salary information is provided - whilst it is acceptable to write "competitive" we have a duty of care to ensure your advertisement meets or exceeds National Minimum Wage or National Living Wage - if you do not wish to publish the actual salary please can you add in brackets (Meets or exceeds NMW/NLW) to confirm that your opportunity complies with Legislation and in order to avoid any delay in publication

In order to attract good applicants we would encourage you to pay a rate of pay appropriate to the level of position and the calibre of candidate.

Some common grounds for rejecting an organisation include:

  • no business email address is provided (e.g. only a googlemail or hotmail address is given)
  • no website address is provided (this makes it difficult for the University and its students to research and verify the organisation)

When recruiting current students the employer should be aware of students' study obligations and should bear these in mind when negotiating hours of work.

As part of a University-wide policy, the E&CC will not advertise part-time jobs that require students to work more than 20 hours a week during term time. This is because we do not want students' work to interfere with their studies.

The E&CC reserves the right not to advertise vacancies it considers unsuitable for students and reserves the right to refuse to advertise further vacancies from any company which breaches any of the above terms.


Recruiting through the Essex CareerHub Job Board

The E&CC accepts no liability in relation to the introduction and subsequent employment of candidates for employment via Essex CareerHub. The University shall bear no liability for loss, damage or delay whatsoever arising in the performance of these services and in particular caused by circumstances beyond its control (of whatsoever kind). 

Applications made by students and graduates to employer vacancies are confidential and under data protection the University does not have automatic right to know that a student or graduate has applied for any position - therefore we are unfortunately not able to pass on communications or messages to the student or graduate on behalf of the employer if they are unable to reach them for whatever reason (unless the student has given us express permission to do so).

The employer shall independently satisfy themselves as to the suitability of any employee and shall be responsible for taking up any references and appropriate checks for the applicant should they so wish before engaging the student or graduate 

Contracts of employment are between the student or graduate and the employer. It is the duty of the employer to meet all statutory legal requirements with regard to students and graduates employed via this jobs board. In particular the employer is reminded of (but not limited to) the following obligations:

  •   payment of the national minimum/living wage
  •  working time directive legislation including holiday entitlement
  •  payment of National Insurance contributions and tax
  •  adherence to health and safety regulations and provision of adequate insurance
  •  adherence to The Children's Act
  •  compliance with legislation against discrimination in employment
  •  checking of the individual’s Right to Work in the UK

Further information on employing people can be found at: https://www.gov.uk/browse/employing-people

Employers should treat all candidates the same and assess their applications on merits and suitability for the job alone. It is the responsibility of the employer to let all candidates know the result of an application as soon as possible. 

In order to fulfil your obligations as an employer, we suggest that you provide information to all candidates called for interview of the documentation that you require to assess eligibility to work in the UK. You should also consider giving potential employees the option of indicating if they will need assistance from your company in applying for immigration permission to work in the UK.

 

Publication of your opportunity

Opportunities submitted via this site will not automatically or immediately be published on the website. Organisation registrations and vacancy postings are read and approved by a member of E&CC staff. We aim to approve all vacancies if possible the same day (working day) but exceptionally within three working days (working days are Monday to Friday 9am-5pm).

Please provide full contact details including postal address, email address and phone number. Please also provide a valid company website. You can specify admin only contact details and student application details with your vacancy profile.

Vacancies are listed on a closed access website - i.e. are accessible only by University of Essex students and recent graduates. You are able to update your vacancy listings at any time via the Essex CareersHub change request facility.

Publication of your vacancy will be delayed where the following is not clear:

  • that your vacancy is paid to at least national minimum/living wage

Whilst it is acceptable to write "competitive" we have a duty of care to ensure your advertisement meets or exceeds National Minimum Wage - if you do not wish to publish the actual salary please can you add in brackets(Meets or exceeds NMW/NLW) to confirm that your opportunity complies with Legislation

Positions that say £ per shift will need to clearly outline the maximum hours to be worked in that shift so that NMW can be calculated as being met.

  • The employment status. It must be clear whether the person will be employed or self-employed - we do not advertise self-employed positions on EssexCareerHub. 
  • Whether there are any upfront payments or fees required - these must be clearly stated - opportunities which require upfront payments from students (fees etc.) cannot be advertised on Essex CareerHub


Note to recruitment agencies

The E&CC will only post adverts for specific vacancies. We do not run generic adverts for recruitment agencies. If you wish to advertise a vacancy on behalf of the client you must select that you are an agent for the client and add the clients name - this is for our internal information only - make sure you tick to select to have this information hidden from the published advertisement.

 

Unpaid Internships

The University of Essex Interns Office and job board policy is that we do not manage or advertise unpaid extra-curricular internships, jobs or placements of any kind or sites that do, except for genuine volunteering opportunities offered by a registered UK charity. (extra-curricular means that the placement is not an accredited part of/is outside the student's degree course).

We are only willing to promote internships that comply with UK legislation on National Minimum/Living Wage.

Our policy on unpaid internships is underpinned by the following key principles:

  • Most unpaid extra-curricular (i.e. outside of the students' course) internships are illegal as they breach National Minimum/Living Wage legislation.
  • All internships promoted by the University of Essex Internships team and Employability & Careers Centre should be accessible to all our students and graduates, including those unable to afford to work for free
  • Unpaid internships can further disadvantage and therefore discriminate against already economically disadvantaged students who are unable to work for nothing providing inequality of opportunity to our students and graduates.
  • By restricting opportunities to those that can afford to work for free, an employer is significantly restricting their recruitment marketplace and their access to many talented individuals.

As a University, we do not want to encourage an internship culture that disadvantages a large percentage of students and graduates and contradicts our widening participation agenda.

We do recognise that unpaid internships exist, and can provide useful experience, we also know that they are common in many industries, but where interns are doing work we believe they should be paid and as a University service we are choosing to make a stand against the culture of unpaid internships in the UK so that interns are no longer forced to see an ‘opportunity’ to work for nothing as a ‘great opportunity’.

Interns have been able to claim back pay in the courts where they have completed an internship, and have been able to prove they met the definition of “worker” status as defined under National Minimum/Living Wage Legislation – in addition you may not be aware that by offering something in return i.e. references, lunch etc. you are even more likely to be in breach of this legislation – ironic though it may seem - please do seek legal advice to ensure you are not inadvertently breaking the law.

 

Year Out/ Sandwich /Industrial Placements

Please note that schools and departments within the University may have additional criteria for placement opportunity providers, especially those offering 12-month placements as a year out; an approval of a placement opportunity for advertisement on Essex CareerHub does not infer an endorsement of the full criteria a school or department may require. Please ensure you discuss this with students prior to making a recruitment decision, or contact the relevant department for guidance.

 

Feedback

Your feedback is crucial to the continued provision of this free service. We also need to hear about any University of Essex students and graduates introduced to you and subsequently placed within your organisation via Essex CareerHub.

You can either email us directly to employerlink@essex.ac.uk or provide feedback via the following link: http://www.essex.ac.uk/business/talent/vacancies/feedback.aspx


Collection and use of your data

If you submit job vacancy details online, you will be asked to provide your contact data. Please note that in using this service you agree that your contact data will be stored within the Essex CareerHub online database. 

We never sell, rent or share any of the information we collect by this method with any third party. 

Your contact data will be used to administrate the job board, and we may contact you as necessary using this data for the purpose of administrating the job board.

In addition we may use any information you provide to aid our strategic development, inform our marketing activity and audit usage of our job board. 

We may wish to contact you from time to time to keep you informed of our other services for employers. If you do not want to receive this information from us please let us know by emailing: employerlink@essex.ac.uk.

For more information contact us: employerlink@essex.ac.uk